Personnel Assistant (Full-time)

Location: Indianapolis, IN
Date Posted: 11-08-2018
Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist, guide, and support business operations. We are seeking 10 Personnel Clerks to assist our client with processing personnel actions, staffing business operations, providing administrative services support, and performing electronic records management actions.

Position Responsibilities:
  • Receive, inventory, and distribute incoming mail/packages;
  • Collect, sort, stamp, and label outgoing mail/packages;
  • Receive document requests from department offices;
  • Package and utilize UPS to send materials to department offices;
  • Manage, distribute, and issue new supplies to new hires/contractors;
  • Report supply usage and reordering needs to the Logistics Officer;
  • Review multiple conference room schedules daily and schedule requests;
  • Arrange conference room and teleconferences as needed for events with assistance from additional Administrative Staff,
  • assist with refreshments;
  • Maintain equipment and vehicle calendars and usage;
  • Maintain department log books;
  • Arrange office/cubicle space for new hires/contractors;
  • Review, process timecards, and track attendance for department employees;
  • Conduct inventory of office equipment and supplies;
  • Prepare and process travel arrangements;
  • Send out calendar invites to meeting/conference attendees;
  • Assist with the creation of Powerpoint presentations;
  • Distribute, collect, and compile evaluation forms;
  • Assist with other administrative and logistical functions, arranging furniture, inventory;
  • Collect, Scan and track training certificates;
  • Monitor training and recertification due dates; and
  • Respond to EEO, FOIA, Privacy requests.
‚ÄčRequired Skills, Education, and Experience:
  • Ability to perform problem-solving techniques and demonstrate analytical skills; 
  • Ability to read, write, understand, and communicate in English;
  • Ability to perform multiple tasks and work well with others; 
  • Ability to organize work and establish priorities;
  • Proficient with Microsoft Office Word, Excel, Outlook, and Adobe;
  • High School Diploma;
  • U.S. Citizenship; and
  • Two (2) years of work experience.
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