Administrative Assistant

Location: Brunswick, GA
Date Posted: 03-30-2018
ADMINISTRATIVE ASSISTANT
 
Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks.
 
Position Summary:
TeleSolv Consulting is seeking an Administrative Assistant to support a Federal project in Brunswick, GA.  Duties and responsibilities include but are not limited to: 
  • Assisting in the preparation of presentation materials.
  • Ordering of office and student supplies and scheduling of classrooms and other Customer facilities.
  • Arranging the shipment of class supplies to the student's home station after successful graduation from Customer courses.
  • Planning and executing graduation ceremonies which include facility coordination, travel arrangements for guests, and the production of certificates of graduation.
  • Providing guidance to students for the completion of student forms ranging from student contact data forms to new hire on boarding student forms.
  • Completing verification and audit of student forms for accuracy and completeness prior to submittal to other Customer offices.
  • Editing all incoming and outgoing documents.
  • Maintaining confidentiality of information.
  • Assisting the Subject Matter Experts (SME) in the development of policy documents.
  • Assisting staff instructors and guest instructors with logistical support, classroom supplies, Customer clearances, and travel arrangements.
  • Providing support through Student Services for requesting student transcripts and course syllabi.
  • Preparing classrooms for training programs to include classroom set up.
  • Preparing correspondence, letters and memos from hard copy, using form letters, and/or drafting content as requested.
  • Preparing, editing and assembling reports required for meetings and presentations.
  • Coordinates meetings and conferences. Gathering appropriate information, prepares agendas and reports summarizing items discussed during these meetings.  Following up on action items to ensure that the Chiefs/Managers are fully briefed on issues of concern.
  • Preparing and distributing meeting agendas and meeting minutes and providing timely and comprehensive communication between involved parties.
  • Working effectively with other branches and divisions within the organization to accomplish tasks.
  • Providing assistance, as needed, with special projects.
  • Obtaining necessary information from appropriate source(s) to complete assigned tasks and sharing information with others as needed.   
  • Researching, verifying and compiling information to provide full subject coverage.
  • Assisting with the revision and preparation of training materials.
  • Developing and editing regularly scheduled draft status reports, as requested by the Customer.
  • Conferring with senior managers and operating offices regarding incoming inquiries, establishing deadlines, compiling information, and preparing resulting correspondence for signature of the Customer or his designee.
  • Managing and compiling Workman's Comp Files for students and staff.
  • Corresponding with Regional personnel and Regional Training Program Managers (RTPMs) to retrieve data for reports, retrieve roster data and registration information.
  • Working within various Learning Management Systems or other software systems for the tracking, registering, managing training or other training related activities owned by the Customer and/or other agencies.
 Manage the Customer’s Records Management Efforts:
  • Organizing, maintaining and filing official records (Class and student records).
  • Maintaining all of the division's files following a logical system so that others are able to file and easily retrieve documents.
  • Establishing and maintaining purchase card folders and correspondence in support of the Customer’s Purchase Card program.
  • Establishing, maintaining, and monitoring a variety of records and statistical data regarding the administrative services provided by the division.
  • Other ad hoc assignments, as determined. 
Education Requirements:  Minimum of a High School Diploma is required. 
Experience Requirement:  Minimum of (2) years of administrative experience in an office setting performing duties similar in scope. 
Desired Experience: Experience in federal government budget, acquisition, purchase card programs, federal government pay and travel regulations and systems is desired.
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