Administrative Clerk II

Location: Dallas, TX
Date Posted: 03-29-2018
Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks.
 
Position Summary:
TeleSolv is seeking an Administrative Clerk II to support a Federal project.  This position will be located in the Metropolitan Dallas, TX area.  The Administrative Clerk II will be responsible for performing any combination of various clerical and administrative duties requiring overall knowledge of Customer systems and procedures. Duties and responsibilities will include, but are not limited to the following tasks:
  • Composing, typing and entering information into the computer. Enters data from paper form into computer database and/or electronic spreadsheets.
  • Prepares correspondence, documentation or mailing labels, copying data from one record to another and files records accordingly.
  • Receives, sorts, distributes mail, separates documents, number forms and photocopies documents using photocopier. Prepares outgoing mail for delivery to include overnight, express services and use of on-line express mail services.
  • Perform general duties in setting up meetings and teleconferences. This will require the scheduling and set up of conference rooms, arranging and disseminating information regarding teleconferences.
  • Attends meetings as requested. Prepares and distributes agenda, as needed, takes minutes/notes on meetings’ activities, and distributes minutes to appropriate personnel. Coordinates and distributes interoffice communications.
  • Assists the Customer with the planning and execution of special events supported and recognized by the Federal Government, such as, but not limited to retirement ceremonies, and awards ceremonies.
  • Assist Customer and other contract personnel in the maintenance, purchase and dissemination of routine supplies.
  • Assemble and disseminate routine reporting requirements. These reports will be updated and submitted at a frequency determined by the on-site Customer personnel.
  • Timekeeping duties for their areas as it pertains to assisting, inputting, reviewing and maintaining all areas of payroll.
  • Act as liaison between field personnel and helpdesk services in support of IT, telephone and other services. This will include the initiation, follow-up, resolution and close-out of trouble tickets or helpdesk requests.
  • Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting facilities.
  • Assists the Customer and other contract personnel in the maintenance, purchase and dissemination of routine supplies. Conduct weekly inventories and provide status/amount of these supplies to the Customer, with appropriate government approval.
  • Will complete any other special assignments as they relate to the administrative and clerical support of the Customer’s mission and programs.
Minimum Requirements: High school diploma and 1 year experience.
Desired Experience Requirements: High school diploma and 2 years’ experience.
Additional Required Knowledge and Skills: In addition to the experience and educational requirements described, the Administrative Clerk II shall possess the following knowledge and skills:
  • Supports the Customer’s daily mission.
  • Receive and prepare weekly status reports for Facility Risk Assessments, Physical Security System Projects and program reports.
  • Track assigned case control numbers issued from the Customer ensuring all reports have been completed and submitted. All reports are to be directed to the Customer for appropriate review and approval.
  • As required, provide assistance in support of the Customer in the areas of prelease assessments, guard inspection reports and data base maintenance.
  • Assemble and disseminate routine required district reporting requirements such as the Prohibited Items Report and Customer notification lists. These reports will be updated and submitted at a frequency determined by the on-site Customer personnel.
  • Application processing and cardkey cancellations. Also responsible for providing general overview, use and assistance to other government and contractor employees in support of the Customer’s security and contract guard programs. All cardkey requests are treated as a high priority and requests are to be accomplished the same day they are received, unless otherwise approved by the Customer field personnel.
  • Maintain the Customer’s security and contract guard support shared computer drive file folders for completed Facility Security Assessments, completed Facility Security Assessment databases, and Facility Security Committee memorandums. Hard copy and electronic files will be maintained as directed.
  • Monitors the continuing education of all Contracting Officer Representatives, document and prepare certification for submittal to the Customer Program Office.
  • Prepares submittals for Physical Security Systems, Radio Technical and Mobile Command Vehicle Programs.
  • Will complete any other special assignments as they relate to the administrative and clerical support of the Customer’s mission and programs.
  • Assists with analyzing and documenting existing processes and mechanisms for possible improvements and recommends new or revised processes when needed.
  • Assists with planning, scheduling and controlling the implementation of new or modified administrative processes.
  • Assist with presentations, operation plans, after action reports, staffing plans, tracking spreadsheets, organizational charts, surveys, and other needs for special projects for sections across the Region.
  • Tracks and reports program status to Customer weekly. Reporting includes an in-depth analysis of each facility and reporting each phase of the process.
  • Analyzes and extracts critical information requirements and compiles information for submission to the Customer.
  • Will complete any other special assignments as they relate to the administrative and clerical support of the Customer’s mission and programs.
Some general IT Systems utilized for this position include: 
  • Adobe Acrobat
  • CONCUR Travel System
  • Gateway
  • Internet Explorer
  • Microsoft Word, Excel, Outlook, PowerPoint
  • SharePoint
  • Sunflower
Technical Skills, Experience and minimum requirements include:
  • English Language – Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
  • Accurate spelling, typing and attention to detail are necessary.
  • Resourcefulness and ability to function in a fast-paced environment.
  • Professionalism and the ability to interact effectively with others.
  • Some travel may be required.
  • Individual shall be neat, clean and well groomed, with well-fitting but not tight or revealing clothing. All contract employees shall dress at a minimum of business casual in accordance with the Customer’s dress standards.
  • Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small quantities of office supplies (paper, etc.) in the routine course of daily duties.
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