Administrative Assistant II

Location: Kansas City, MO
Date Posted: 11-17-2017
Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks.

Our Company is seeking an Administrative Assistant II.  This person administers, monitors, and controls the full range of administrative, clerical and internal management support functions for the Office.
 
Responsibilities:
  • Monitors and maintains existing internal administrative, clerical and information systems.
  • Ensures that all internal processes, procedures and practices are established, operating efficiently and are providing the Division Director and associates with information and support necessary for him/her to accomplish the function of the business line – including correspondence management and control; files establishment and maintenance; directives receipt and distribution and mail receipt and distribution.
  • Receives, screens and refers all phone calls and personal visitors.
  • Internal processing of personnel-related functions such as recruitment actions and training/employee development actions.
  • Processes of audit reports.
  • Orders office supplies and travel processing.
  • Responsible for the management and input of time cards for approximately 30 – 50 associates.
  • Prepares travel and training requests.
  • Develops critical correspondence of key officials.
  • Implements and monitors approved changes to internal administrative processes.
  • Coordinates feedback from the organization's supervisors and employees to ensure that administrative processes are supporting the primary mission and functions of the business lines of the organization.
Minimum Qualifications:
  • Five plus (5+) years in an administrative capacity, preferably with a Government agency or Contractor.
  • Employee will serve as the focal point and information resources for the organization's supervisors and employees on administrative procedures and requirements and should provide procedural advice on administrative procedures.
  • Demonstrates comfort in reviewing the effectiveness of administrative processes and develop recommendations for improvements.
  • Excellent communication and customer service skills, along with knowledge of office equipment and basic accounting.
 
 
 
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