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Administrative Associate and Specialist

Keyport, WA · Government/Military
Join the TeleSolv Consulting Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Our company has immediate full-time openings for experienced Administrative Associates and Administrative Specialists to support our government client in Keyport, WA.
About TeleSolv:

Rated in the top 1000 business in 2019 by Inc.com. Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks.

TeleSolv Consulting offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, and matching 401(k) plan. In addition to the hourly compensation established by the U. S. Department of Labor (DoL) Wage Determinations by Labor Category, one is eligible to receive a Health and Welfare (H&W) benefit for the first 40 hours worked in any work week. The H&W rate is an amount provided to offset the cost of company provided fringe benefits.

The Business and Administrative Support Services (BASS) team is a high visibility fast tempo group at the Naval Undersea Warfare Center (NUWC) Division Keyport and serves as the point of contact for a wide range of services. The team works directly with department heads, technical managers, business managers, and government staff.

Duties / Responsibilities:
  • General duties
    • Preparation and processing of official correspondence and documents in accordance with documented requirements.
    • Managing of personnel timekeeping data.
    • Coordinating training assignments and accomplishments.
    • Managing travel requests and reports.
  • Additional duties
    • Meeting management.
    • Visitor support.
    • Property management.
    • Hiring & separation package processing.
    • Key custodian.
    • Department office management.
  • Organization specific duties
    • Infrastructure (Facilities) Division
      • Management of the Facilities Help Desk
      • Track GOV vehicle mileage
    • Corporate Business Office Division
      • Preparation and processing of documentation supporting Command directives, quality management, and continuous improvement.
    • Human Resources Division
      • Processing GOV personnel separations (retirement packages)
      • Manage the Bravo Zulu Awards Center
      • Maintain the Workforce Development Center online software system
      • Preparation and processing of sensitive correspondence specific to human resources
    • Corporate Operations Division
      • Management of the Keyport One hotline (i.e.: 411 line)
    • Comptroller Department
      • Preparation and processing of GOV desk guides
      • Preparation, processing and management of Delegation of Authority documentation
      • Maintenance of department archives library

Resume should include information pertaining to the following:
  • All levels:
    • Experience with working in an office environment in an administrative capacity.
    • Command of Microsoft Windows 10
    • Expertise in Microsoft Office software matching contract requirements and position needs.
  • Level II - Associates:
    • Ability to edit and format documents (e.g.: correspondence, technical documents, manuals) in accordance with documented requirements.
    • Ability to learn GOV timekeeping system.
    • Ability to learn GOV travel expense system.
    • Ability to learn organization specific systems, processes, and functions.
  • Level III - Specialists:
    • Direct experience producing correspondence, manuals, and official documents in accordance with specific requirements.
    • Experience with an Enterprise Resource Planning (ERP) system.
    • Experience with a travel authorization/voucher system (e.g.: DTS, Concur, etc.)
    • Experience in an administrative position serving multiple individuals in a variety of administrative duties.

Minimum Requirements:
  • U.S. Citizen.
  • Ability to obtain and maintain a Secret Clearance.
  • High school diploma or a General Equivalency Diploma (GED) from an accredited institution recognized by the U.S. Department of Education.
  • One (1) year of experience as a Secretary II (SCA code 01312) supporting the BASS program or three (3) years of relevant experience using the following software:
    • MS Word: text entry and formatting, familiarity with basic navigation tools, use of formatting to create or modify documents, page layout involving use of Styles and manipulation of templates and other formatting.
    • Excel: data entry, familiarity with basic navigation tools, conditional Formatting, Charts & Graph creation, simple formulas, Pivot Tables.
    • PowerPoint: creation of simple text-based content, familiarity with basic navigation tools, creation of content using templates & styles, insertion of photos and clip art, creation of content involving photos and clip art, including ability to scale and manipulate graphical content.
    • Online collaboration tools: ability to post to and download from online collaboration tools, enter data into lists, blogs, and team discussions, create and modify views of lists and document libraries.
  • COVID-19 vaccination unless an approved medical or religious exemption is granted.

Preferred Requirements:
  • Active Secret Clearance.
  • Software application skills to support this role include the following:
    • MS Access: data entry, familiarity with basic navigation tools, simple database manipulation, report generation.
    • Visio: ability to create process flows, diagrams, and org. charts, format and manipulate Visio diagrams.

TeleSolv Consulting is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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