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Administrative Assistant

Kansas City, MO · Government/Military
Join the TeleSolv Consulting Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Our company has an immediate opening for an experienced Administrative Assistant to work on a multi-year contract for our government client.
About TeleSolv:

Rated in the top 1000 business in 2019 by Inc.com. Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks.
technical managers, business managers, and government staff.

TeleSolv Consulting offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, matching 401(k) plan, and more.

The Administrative Assistant administers, monitors, and controls the full range of administrative, clerical, and internal management support functions. Responsibilities will include:

Duties / Responsibilities:
  • Performs a variety of record keeping, reporting, and informational duties in support of the office’s programs.
  • Performs work related to gathering, acquiring, and developing resource materials and other information to support the law enforcement, security, compliance, and or inspection programs.
  • Updates manuals on policies, directives, and memoranda.
  • Prepares a variety of technical presentations, performs basic analysis of security and program financial information.
  • Ability to create, monitor, and maintain Excel spreadsheets used in the analysis of financial and budgetary information pertaining to FPS contracts and contractor payments.
  • Monitors, coordinates and maintains a variety of records. Extracts information, enters it into databases, manipulates it to determine if trends or patterns exist, and generates various management reports used in decision making.
  • May assist users in the organization with software, hardware, and automation problems.
  • Performs other office automation work, solely or in combination with clerical or technical work performed as part of the general office support duties.
  • Maintains suspense date for replies and follows up on various routine and specifically assigned analysis and/or reports.
  • Basic analysis of security data, and creation of multiple sensitive security documents for management.
  • Review invoices, verify information and ensure sufficient funds have been obligated for payment of invoices on multi-million-dollar contracts.
  • Assist the appropriate CORs or organization with the responsibility for initiating, estimating, collecting, processing orders, monitoring, reconciling, and closing Security Work Authorizations.
  • Assists the Regional Financial Analyst and/or Branch Chiefs in the analysis of the Regions revenue and expenditures related to the various funding sources to include but not limited to guard services and contracts and submission documentation to the Consolidated Contract Team (CCG) within appropriate deadlines.
  • Assists with contract and obligation closeout process per agency standard operating procedures.
  • Assists CORs in the creation/preparation/submission of required agency documentation.
  • Assist FPS Management with the monthly, quarterly, and/or annual financial submission, execution, reconciliation and close-out of yearly appropriations based on developing and standard practices.

Minimum Requirements:
  • U.S. Citizen.
  • High School Degree or Equivalent.
  • Active Public Trust clearance, or the ability to obtain one.
  • Three (3) years of administrative experience in an office setting, preferably within a Government agency or Contractor. 
  • Three (3) years of demonstrated experience with Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, Visio and Outlook email system, as well as Scanners, Printers and Copiers.
  • Three (3) years of demonstrated experience communicating effectively (both written and verbal) with the ability to prepare and deliver group/executive presentations.
  • Three (3) years of working independently to meet planned and unscheduled deadlines in a timely manner.
  • Three (3) years of experience working in a team environment.
  • COVID-19 vaccination unless an approved medical or religious exemption is granted.

TeleSolv Consulting is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected

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