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Executive Assistant

Chicago, IL · Administrative
Join the TeleSolv Consulting Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Our company has an immediate opening for an experienced Executive Assistant to work on a multi-year contract for our government client in Chicago, IL.
 
About TeleSolv:

Rated in the top 1000 business in 2019 by Inc.com. Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks.

TeleSolv Consulting offers excellent compensation, advancement opportunities, and exceptional benefits including PTO, sick leave, 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, matching 401(k) plan, and more.


About The Position:
The role of the Executive Assistant in the front office for the FPS Region 5 is to create an organized, professional environment for the Regional Director (RD) and Deputy Regional Director (DRD). The Executive Assistant will possess outstanding organizational skills, outstanding communication skills, exceptional writing capabilities and be capable of using the DHS systems necessary to support he Directors. These systems include, WebTA, Concur Government Edition, CATT, LEIMS, MIST, ZILT, Excel and Correspondence tracking tool and all MS office Suite applications.
The Executive Assistant will often be the voice and first point of contact for FPS in dealing with our stakeholders and other FPS Offices with the Region, at headquarters and across the country.
Duties / Responsibilities:

The Executive Assistant will provide administrative support with duties to include, but are not limited to the following:
  • Manage and prepare the schedule, coordinate travel arrangements, and handle all facets of administrative duties required to support the Federal Protective Service as a Law Enforcement Agency
  • Developing tasking’s, briefings, reports, fact sheets, talking points, communications, and outreach for the FPS Regional 5 program offices & Regional Director’s Office.
  • Reviewing work products, requiring a high degree of familiarity with relevant policies, programs, and standards; identify issues and opportunities for improvement to the Regional Director and Deputy Regional Director.
  • Managing internal and external communications to include speaker requests and associated clearance processes, development of charts, memorandum, reports, letters and tasks, reviewing briefings and presentations, and coordinating participation of senior executives at major events.
  • Developing templates and standards to report on activities not covered by DHS, or templates and standards.
  • Ensuring task coordination across R5 Districts while providing quality control to advance information-sharing.
  • Researching and recommending changes to policy through participation in policy related Headquarters tasks and meetings.
  • Developing meeting reports and tracking status of assignments.
  • Reviewing and editing: Strategic planning documents, Policy guidance, Implementation guidelines, Memorandum, reports, fact sheets, briefs, excel reports and tasks, roles and responsibility descriptions and tables of organization.
  • Operating correspondence management system to track and monitor all internal and external tasks.
  • Position may require extended hours periodically as requested from the COR directly to the CO for authorization due to mission critical task assignments.
Minimum Requirements:
  • U.S. Citizen.
  • High School degree or equivalent.
  • Five (5) years of experience with Microsoft Office products on common office equipment.
  • Five (5) years of administrative experience
  • COVID-19 vaccination unless an approved medical or religious exemption is granted.
Preferred Requirements:
  • Eight (8) years of administrative experience.
  • Bachelor’s degree.
TeleSolv Consulting is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
 

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