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Administrative Assistant

Glynco, GA · Administrative
Join the TeleSolv Consulting Team on our mission to provide quality and unparalleled service to our clients.  We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations.   Our company has an immediate opening for an experienced Administrative Assistant to support a federal client in Glynco, GA. 

About TeleSolv:

Rated in the top 1000 business in 2019 by Inc.com.  Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks.

We offer excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, 10 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, matching 401(k) plan and more.

Duties / Responsibilities:
  • Assist in the preparation of presentation materials; preparing correspondence, letters and memos from hard copy, using form letters, and/or drafting content as requested.
  • Arrange the shipment of class supplies to the student's home station after successful graduation from courses.
  • Plan and execute graduation ceremonies which include facility coordination, travel arrangements for guests, and the production of certificates of graduation.
  • Provide guidance to students on requests for transcripts and course syllabi, and completion of student forms including verification and audit of student forms for accuracy and completeness prior to submittal.
  • Assist the Subject Matter Experts (SME) in the development of policy documents.
  • Assist staff instructors and guest instructors with logistical support, classroom supplies, clearances, and travel arrangements.
  • Prepare classrooms for training programs to include ordering student supplies, scheduling, classroom set up and revision and preparation of training materials.
  • Coordinate and schedule various meetings and conferences in support of the Chiefs/Managers, to include preparing agendas and reports, recording meeting minutes and disseminating relevant information after meetings and conferences.
  • Research, verify and compile information to provide full subject coverage.
  • Develop and edit regularly scheduled draft status reports, as requested.
  • Work with senior managers and operating offices regarding incoming inquiries, establishing deadlines, compiling information, and preparing resulting correspondence as needed.
  • Mange and compile Workman’s Comp Files for students and staff.
  • Correspond with Regional personnel and Regional Training Program Managers (RTPMs) to retrieve data for reports, retrieve roster data and registration information.
  • Work within various Learning Management Systems or other software systems for the tracking, registering, managing training or other training related activities owned by the agency.
  • Establish, maintain, and monitor a variety of records to include purchase card folders, correspondence and statistical data regarding the administrative services provided by the division.
Minimum Requirements​​:
  • High School Diploma.
  • Two (2) years of administrative experience in an office setting, performing duties similar in scope.
  • Two (2) years of demonstrated experience with Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as Scanners, Printers and Copiers.
  • COVID-19 vaccination unless an approved medical or religious exemption is granted.
Preferred Qualifications:
  • Previous experience in federal government budget, acquisition, purchase card programs, federal government pay and travel regulations and systems.
  • Previous Executive Assistant experience supporting C-Suite.
  • Previous government contracting experience.
TeleSolv Consulting is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.
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