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Personnel Assistant II

Indianapolis, IN · Human Resources
Join the TeleSolv Consulting Team on our mission to provide quality and unparalleled service to our clients.  We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations.  Our company is currently seeking a(n) Personnel Assistant II   in Indianapolis, IN to provide administrative support for a federal contract.0
About TeleSolv:
Rated in the top 1000 business in 2019 by Inc.com.  Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks.
Our Mission:
TeleSolv combines its profound insight into business processes with the capabilities and technologies of its distinguished alliance partners to support our clients in achieving optimal performance.
Our Values:
  • Quality:  Provide outstanding service resulting in an excellent value to our clients.
  • Integrity:  Uphold the highest standards of integrity in all of our actions.
  • Teamwork:  Work collaboratively to meet client and our needs.
  • Respect:  Value employees, encourage professional development and reward exceptional performance.
We offer excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, 10 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, matching 401(k) plan, and more.
Duties / Responsibilities:
The duties of this position are developmental in nature and may include (but not limited to):
  • Process personnel actions for CBP employees
  • Calculate service computation dates and federal benefit dates
  • Answer applicant status inquiries via telephone, voice mail, and email
  • Prepare/file/store employee selection folders
  • Update applicant contact information in tracking system
  • Answer and respond to applicants from Customer Inquiry line
  • Track and update electronic calendars
  • Prepare correspondence packages
  • Scan accurate and legible documents into employee eOPF’s
  • Adhere to Office of Personnel Management’s Guide to Personnel Record Keeping and other internal guidance
  • Ensure timely monthly shipments to OPF scanning/storage facility
  • Scan loose new hire documents to internal share drive
  • Provide access to and password resets for USDA systems and E-Verify
  • Assist with Employee Personal Page (EPP) password resets
  • Schedule fingerprint requests
  • Review, certify, process timecards, and track attendance
  • Conduct inventory of office equipment and supplies
  • PIV card administrator and issuer
  • Train Systems team in USDA system
  • Manage systems access requests
  • Provide access to and password resets for USDA systems and E-Verify
  • Assist with EPP password resets
  • Process multiple personnel awards
  • Assist Human Resources Specialists with special projects and assignments
  • Review pertinent and confidential documents
  • Oversee tasks assigned to contract HR assistants
Experience and Skills Required:
  • The ability to perform problem-solving techniques and demonstrate analytical skills
  • Flexibility and adaptability
  • Ability to be proactive and take the initiative
  • Ability to read, write, understand, and communicate in English
  • Ability to multi-task and work in a team environment
  • Ability to organize workload and establish priorities
  • Proficient in Microsoft Office Word, Excel, Outlook, and Adobe
Education and Certifications Required:
  • High School Diploma
  • U.S. Citizenship
Experience, Skills and Attributes Desired:
  • Two – five years of work experience
Clearance Required :
  • Public Trust clearance or higher preferred.
  • Candidates with the ability to obtain a Federal clearance will be considered
TeleSolv Consulting is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
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