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Administrative Clerk II

El Paso, Texas · Administrative
Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks.
 
Position Summary:
TeleSolv is seeking an Administrative Clerk II to support a Federal project.

The Administrative Clerk II will be responsible for performing any combination of various clerical and administrative duties requiring overall knowledge of Customer systems and procedures. Duties and responsibilities will include, but are not limited to the following tasks:
  • Composing, typing and entering information into the computer. Enters data from paper form into computer database and/or electronic spreadsheets.
  • Prepares correspondence, documentation or mailing labels, copying data from one record to another and files records accordingly.
  • Receives, sorts, distributes mail, separates documents, number forms and photocopies documents using photocopier. Prepares outgoing mail for delivery to include overnight, express services and use of on-line express mail services.
  • Perform general duties in setting up meetings and teleconferences. This will require the scheduling and set up of conference rooms, arranging and disseminating information regarding teleconferences.
  • Attends meetings as requested. Prepares and distributes agenda, as needed, takes minutes/notes on meetings’ activities, and distributes minutes to appropriate personnel. Coordinates and distributes interoffice communications.
  • Assists the Customer with the planning and execution of special events supported and recognized by the Federal Government, such as, but not limited to retirement ceremonies, and awards ceremonies.
  • Assist Customer and other contract personnel in the maintenance, purchase and dissemination of routine supplies.
  • Assemble and disseminate routine reporting requirements. These reports will be updated and submitted at a frequency determined by the on-site Customer personnel.
  • Timekeeping duties for their areas as it pertains to assisting, inputting, reviewing and maintaining all areas of payroll.
  • Act as liaison between field personnel and help desk services in support of IT, telephone and other services. This will include the initiation, follow-up, resolution and close-out of trouble tickets or help desk requests.
  • Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting facilities.
  • Assists the Customer and other contract personnel in the maintenance, purchase and dissemination of routine supplies. Conduct weekly inventories and provide status/amount of these supplies to the Customer, with appropriate government approval.
  • Will complete any other special assignments as they relate to the administrative and clerical support of the Customer’s mission and programs.
Minimum Requirements: High school diploma and 1 year experience.
Desired Experience Requirements: High school diploma and 2 years’ experience.
Additional Required Knowledge and Skills: In addition to the experience and educational requirements described, the Administrative Clerk II shall possess the following knowledge and skills:
  • Conducts comparative analysis and composes, compiles, and monitors routine and immediate reporting requirements.
  • Assists with presentations, operation plans, staffing plans, tracking spreadsheets, organizational charts, and other needs for special projects for sections across the respective Districts.
  • Assists and backs up administrative personnel.
  • Performs routine and as-directed personal property inventories, maintains and updates inventory control systems.
  • Compiles information for the Monthly Performance Report and submits report to the District Commander.
  • Will complete any other special assignments as they relate to the administrative and clerical support of the Customer’s mission and programs.
Some general IT Systems utilized for this position include: 
  • Adobe Acrobat
  • CONCUR Travel System
  • Gateway
  • Internet Explorer
  • Microsoft Word, Excel, Outlook, PowerPoint
  • SharePoint
  • Sunflower
Technical Skills, Experience and minimum requirements include:
  • English Language – Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
  • Accurate spelling, typing and attention to detail are necessary.
  • Resourcefulness and ability to function in a fast-paced environment.
  • Professionalism and the ability to interact effectively with others.
  • Some travel may be required.
  • Individual shall be neat, clean and well groomed, with well-fitting but not tight or revealing clothing. All contract employees shall dress at a minimum of business casual in accordance with the Customer’s dress standards.
  • Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small quantities of office supplies (paper, etc.) in the routine course of daily duties.
  • MUST BE A U.S Citizen
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